Office Services Apprentice (Business Administration) – O’melveny & Myers Llp

Vacancy description

Providing pro-active support to the Office Services Coordinator in the following functional areas:

  • All internal/external mail; international couriers and mail from/to our US offices
  • Photocopying, scanning, faxing and binding of documents
  • Monitoring supplies of office stationery, general supplies and order as directed
  • Emptying recycling paper from attorney offices into main recycling bins ready for collection
  • Liaising with external suppliers as directed
  • Ensure all printers and photocopying machines are cleaned, stocked with paper and replace cartridges as required
  • Set up and maintain offices for new joiners or visitors
  • Check the fridges for supplies and stock up with soft drinks and milk as necessary
  • Assist Reception with setting up, clearing away and general maintenance of conference rooms
  • Provide assistance and cover to reception as required
  • Maintain a clean and tidy Office Services Department
  • Ensure all work is completed accurately and to meet any deadlines set, using the firm’s computer systems and software applications (e.g. Word, PowerPoint, Excel)
  • Exercise discretion and judgement; organise own time and prioritise effectively; and efficiently handle requests from multiple functional areas and external parties
  • Oversee the Office Services functional area when the OS Coordinator is not available / absent.

Desired skills

  • Experience of working as part of a team in a flexible and cooperative manner
  • Intermediate knowledge of MS Windows & Office software including WORD, EXCEL and Outlook
  • Good standard of written English with the ability to draft, layout & format reports, correspondence & documents; good understanding of grammar & spelling
  • Good typing skills
  • Organised approach, attentiveness to detail and good planning skills
  • Ability to meet deadlines and work under pressure
  • Ability to maintain confidentiality of information & discretion when handling sensitive information

Personal qualities

  • A level of maturity commensurate with working in an office environment
  • Willing to learn and professionally develop
  • Committed to self-development
  • Does what they say they will do  when they make a commitment – i.e. show up on time and not let people down
  • Values others – understanding of equality and diversity issues
  • Good telephone manner and communication skills
  • Ability to communicate verbally and in writing with excellent interpersonal skills and a courteous, professional manner
  • Confident to take the lead when appropriate
  • Committed to collective success
  • Creative and innovative
  • Flexible approach to work, use of initiative and willingness to take on new tasks

Desired qualifications

  • The preferred candidate will have achieved a Grade C/4 or higher in GCSE English and Maths, or an equivalent such as Functional Skills Level 2. In some cases, consideration may be given to candidates who lacks these qualifications though has considerable experience in a relevant sector; however this is at the discretion of the employer.

Future prospects

Depending on opportunities available, apprentices can progress onto further or higher education to undertake business related or other qualifications, a range of business and management undergraduate programmes or other business professional qualifications at level 4 and above. Successful apprentices may also continue in their job role and undertake a range of professional job-specific qualifications and training with the possibility of a promotion.

Monday to Friday, 08.00 to 16.30 or 10.00 to 18.30 (flexibility around start and finish times will be expected)|
£18,000 - £20,000 per annum