Business Administration Apprentice – Bexhill Academy

Vacancy description

  • To assist in producing reprographics work for the whole school
  • To help to prepare work for reproduction, to include: word processing, DTP, pasting up, designing, colour work including merits, certificates, letters to students, newsletters, school calendar, exam papers and timetables, work sheets and other similar items
  • To assist in the production of school reports and help to copy and prepare them for issue to students
  • To assist in the production of posters, programmes and tickets for specific events
  • To help to keep the photocopying and print machines in good working order
  • To undertake all work in the most cost effective way
  • To order, as directed by the GD and Print Officer, appropriate supplies
  • To help ensure that the quality of documentation being produced in school and meets house style and standards
  • To assist in the provision of  a binding and laminating service
  • To file original materials
  • To deal with internal and external clients in person or on the telephone on a clear professional manner
  • Subject to training and experience, the post holder will provide cover for duties of the Graphic Design and Print Officer in his absence.

Assisting the Principals PA

  • To assist the PA/GD and Print Officer in the production of ‘The Bexhill Beacon’ booklets, leaflets etc
  • To assist the PA to the Principals’ to carry out duties effectively.
  • To help with the arrangements and setting out for parents evenings and other events such as Graduation and Speech Day.
  • To answer the telephone in a clear professional manner and take messages for the Principals PA as required.
  • To assist with various Administrative tasks as required including sourcing and producing paperwork for meetings, producing and sending out large mail-outs to parents/carers, sourcing information on the internet and managing data etc.

Future prospects

The Apprenticeship pathway will prepare learners to progress to the Level 3 Apprenticeship Progression. The Level 3 Apprenticeship will also enable learners to move to higher levels of work or enable learners to work unsupervised (e.g. Team Leader, Account Manager).Future prospects

Skills Required

  • Intermediate knowledge of MS Windows & Office software including WORD, EXCEL and Outlook
  • Good standard of written English with the ability to draft, layout & format reports, correspondence & documents; good understanding of grammar & spelling
  • Good typing skills – ideally touch typing
  • Organised approach, attentiveness to detail and good planning skills
  • Ability to meet deadlines and work under pressure
  • A good work attendance record, with no health problems likely to impact adversely on performance in post
  • Ability to maintain confidentiality of information & discretion when handling sensitive information
  • Professional and clear telephone manner
  • Ability to work off of own initiative and also as part of a team

Qualifications required

The preferred candidate will have finished their GCSE or other skills qualifications in English and Maths, though consideration will be given to highly-motivated young people willing to achieve a qualification in Functional Skills (English, Maths & ICT) at Levels 1 & 2.

Personal qualities

  • A level of maturity commensurate with working in a school environment will be required.
  • Motivated, willing to learn and professionally develop
  • Committed to self-development
  • Does what they say they will do when they make a commitment – i.e. show up on time and not let people down
  • Values and respect others
  • Effective communicator – good listener, sincere and able to win people over
  • Written and verbal communication skills
  • Confident to take the lead when appropriate
  • Flexible and adaptable
  • Committed to collective success
  • Socially adept
  • Creative and innovative
  • A pleasant sense of humour

Training to be provided

  • Level 2 Certificate in Business and Administration

If you haven’t already achieved a C or above in Maths, English and ICT at GCSE level you will be required to complete;

  • Level 1 Functional Skills Maths
  • Level 1 Functional Skills English
  • Level 1 Functional Skills ICT
30 mon - fri|
4.00 per hour